Access Policy

Ytterbium aims to provide an Eastercon where members should not be constrained by class, age, gender, sexuality, disability, ethnicity, or any other differences. We are operating a strong code of conduct and anti-harassment policy, which all members agree to abide by. If you feel there is anything we’ve missed or that could be improved upon, please let us know at access@ytterbium.org.uk. We’ll do whatever we can to meet access requirements. The earlier you let us know your requirements the better support we can give.

In General

Our hotel, The Park Inn Heathrow, is the most physically accessible hotel of the three large hotels. The corridors are wide and bright and the mirrored surfaces kept to a bare minimum, which will be a blessing for our members with assistance animals.

Access to the hotel from both carparks is via a drop kerb with wheelchair-friendly doors into the spacious reception areas.

The Convention Registration desk is located at the main entrance to the Blue Conference centre at the front of the hotel. There will be people on hand to give directions to Registration. The hotel reception is via a separate entrance. The Blue Conference centre has a walkway to reach the main body of the hotel, so if the weather is inclement, there should be no need to go outside.

The entire convention is hosted on the ground floor of the hotel. No more waiting for lifts or having to tackle stairs! The Red Conference centre has a gentle ramp with hand rails to get into the main body of the centre. There is one further room which has two steps down to it which will have a temporary ramp to enable wheelchair access. The Blue and Red Conference centres are connected by a corridor approximately 100 yards long. There is a slightly steeper ramp about one third of the way down this corridor with a grab rail. Manual wheelchair users may find they need a push going up the ramp as the grip sends a wheelchair into the wall.

All convention rooms are carpeted and most public spaces are hard surfaces. All the rooms in Blue Conference have natural light, while all rooms in Red Conference have artificial lighting. We hope to have a hearing loop installed in the biggest room and realtime video output of what is happening on the stage, while all other large convention spaces will have microphone systems in place.

Toilets within the Conference spaces will be gender-neutral, while toilets in the public areas will remain gender split.

The restaurant has some areas raised where wheelchair users will be unable to get to, but there is plenty of floor level seating.

Car parking is available on site for £5 per day for convention members (you need to leave your registration number with reception) and an overflow car park is provided around the back by NCP. The NCP car park can be booked in advance for approximately £32 for the duration of the convention (based on staying from 1400 on Thursday to 1000 on Tuesday). PurpleParking.com has parking further afield for a similar fee, with free minibus services back to the Heathrow terminals where you can get the Shuttle out to the hotel for free.

There are a small number of wheelchair accessible bedrooms in the hotel, but more bedrooms with disability-friendly features like walk-in showers and fridges for storage of medication. Please indicate in your hotel requests any specific needs.