Access Policy

Ytterbium aims to provide an Eastercon where members should not be constrained by class, age, gender, sexuality, disability, ethnicity, or any other differences. We are operating a strong code of conduct and anti-harassment policy, which all members agree to abide by. If you feel there is anything we’ve missed or that could be improved upon, please let us know at We’ll do whatever we can to meet access requirements. The earlier you let us know your requirements the better support we can give.

Please contact us to request: scooters (other mobility aids), support for visual impairment/hearing impairments etc or any other matter where you feel we can offer support to enhance your experience of the convention

Please ensure that Wheelchair accessible toilets are left available for those who need them.

Members of the convention should use the toilets with which they are most comfortable. Challenging a member of the convention in a toilet/bathroom is harassment. If you feel behaviour is inappropriate, speak to ops.

In General

The corridors in The Park Inn are wide and bright and the mirrored surfaces kept to a bare minimum.

There are a small number of wheelchair accessible bedrooms in the hotel, but more bedrooms with disability-friendly features like walk-in showers and fridges for storage of medication. Please indicate in your hotel requests any specific needs.

Access to the hotel from both carparks is via a drop kerb with wheelchair-friendly doors into the spacious reception areas.

The entire convention is hosted on the ground floor of the hotel. The Red Conference centre has a gentle ramp with hand rails to get into the main body of the centre. There is one further room which has two steps down to it which will have a temporary ramp to enable wheelchair access. The Blue and Red Conference centres are connected by a corridor approximately 100 yards long. There is a slightly steeper ramp about one third of the way down this corridor with a grab rail. Manual wheelchair users may find they need a push going up the ramp as the grip sends a wheelchair into the wall.

There is one room that is not wheelchair accessible: this will be used as an assisted cloakroom.

All convention rooms are carpeted and most public spaces are hard surfaces. All the rooms in Blue Conference have natural light, while all rooms in Red Conference have artificial lighting. We hope to have a hearing loop installed in the biggest room and realtime video output of what is happening on the stage, while all other large convention spaces will have microphone systems in place.

The restaurant has some raised seating areas, but there is plenty of floor level seating.

Car parking is available on site for £5 per day for convention members (you need to leave your registration number with reception) and an overflow car park is provided around the back by NCP. The NCP car park can be booked in advance for approximately £32 for the duration of the convention (based on staying from 1400 on Thursday to 1000 on Tuesday). has parking further afield for a similar fee, with free minibus services back to the Heathrow terminals where you can get the Shuttle out to the hotel for free.


Equality and Diversity:

We are committed to Volunteer Now’s Eight Equality Standards (Promoting equality and diversity in volunteering, Volunteer Now, 2016). We:

  • Commit to promoting equality and diversity
  • Allocate appropriate resources
  • Encourage fair participation for all
  • Develop inclusive and diverse volunteer opportunities
  • Protect volunteers from harassment
  • Promote fair and transparent recruitment
  • Communicate clear and fair procedures
  • Support diverse individual needs

Thank you in advance for your help. If you’ve got any other questions about working on Ytterbium, email us via Volunteering.